What is Synology Office, and how can I use it for document collaboration?

Synology Office: Collaborate Efficiently on Documents

Synology Office is a comprehensive collaboration suite provided by Synology, a leading provider of network-attached storage (NAS) solutions. It offers a wide range of productivity tools that enable seamless document collaboration, allowing teams to work on shared files simultaneously.

With Synology Office, you can:

  • Create and edit documents, spreadsheets, and presentations directly in your web browser.
  • Access your files from any device, including desktops, laptops, tablets, and smartphones.
  • Collaborate in real-time with colleagues, making changes together and seeing updates instantly.
  • Track document versions and changes with built-in revision history.
  • Control document access and permissions to ensure data security.

Steps to Use Synology Office for Document Collaboration:

To get started with document collaboration using Synology Office, follow these steps:

  1. Set up a Synology NAS server: Install and configure a Synology NAS server on your local network. Ensure that it is connected to the internet.
  2. Install Synology Office: Enable the Synology Office package on your NAS server. This will provide access to the collaboration suite.
  3. Create user accounts: Set up user accounts for all team members who will be collaborating on documents. Assign appropriate permissions to each user.
  4. Access Synology Office: Once the setup is complete, users can access Synology Office by logging into the NAS server through a web browser or using the Synology Office mobile app.
  5. Create or upload documents: Users can create new documents or upload existing ones to Synology Office. Supported file formats include .docx, .xlsx, .pptx, and more.
  6. Start collaborating: Share the document with team members and grant them appropriate access rights. Multiple users can work on the same document simultaneously, seeing updates in real-time.
  7. Track changes and revisions: Synology Office automatically tracks document changes and provides a revision history. Users can easily revert to previous versions if needed.
  8. Finalize and export documents: Once collaboration is complete, users can finalize the document and export it in various formats, such as PDF or Microsoft Office formats.

Synology Office simplifies document collaboration by offering a user-friendly interface, seamless integration with your existing infrastructure, and robust security features. It enhances teamwork and productivity by allowing multiple users to collaborate efficiently on documents, regardless of their physical location.

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